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Owner & Executive Payroll
Reasonable salary guidance, withholdings, and deposits for S-corp and LLC owners. Penalty-proof by design.
Learn more →CPA-supervised payroll for small businesses, S-corp owners, multi-state remote teams, and 1099-heavy firms. We handle setup, every quarterly filing, IRS & state communication, audit defense, and year-end W-2s and 1099s — so you never touch a payroll tax form. Based in Chicago. Serving all 50 states.
Other payroll providers hand you a login and expect you to figure it out. We handle every step — from setup through audit defense — so you can run your business instead of running payroll.
State registrations, owner salary benchmarking, schedule design, software configured — done for you, start to finish.
You never get on the phone with a federal or state agent. We handle every notice, every question, every clarification.
Every quarterly, every deposit, every W-2 and 1099 is reviewed by a Certified Public Accountant before submission.
If the IRS or a state questions a filing we prepared, we defend the work — at no extra charge. That's the value of CPA oversight.
IRS notices, state correspondence, wage-claim inquiries — forward them to us and they're handled. No DIY guesswork.
With ADP, Paychex, or QuickBooks Payroll, you are still the one responsible for making it all work right.
With us, that's our job — and a CPA signs off on the work.
We focus on the payroll work small businesses actually need done correctly: owner compensation, multi-state filings, contractor payments, year-end reporting, and IRS notice response — all CPA-reviewed and fully managed.
Reasonable salary guidance, withholdings, and deposits for S-corp and LLC owners. Penalty-proof by design.
Learn more →State registrations, nexus checks, local taxes, and multi-jurisdiction filings for distributed teams.
Learn more →W-9 collection, 1099-NEC e-file, recipient delivery, and corrections — done before deadlines, not after.
Learn more →We catch the issues an IRS or state auditor would find — before they cost you penalties.
Learn more →Payroll calendar design, software advisory, and year-end playbooks tailored to your business.
Learn more →W-2/W-3 generation, 1099 issuance, and full reconciliation for a clean January.
Learn more →One monthly price. Every filing, every form, every IRS notice — handled. No per-form surcharges, no extra year-end fees, no "premium support" tier.
Standard rate: $270 / month. Includes every filing, every form, every IRS or state notice response — no extras, no surcharges. Requires a 12-month service agreement; cancel any time after with 30 days' notice.
Lock in your rate →Flat monthly pricing covers owner-operator and small-team setups (1–3 employees, semi-monthly or monthly payroll). Team setups with 4+ employees, multi-state new registrations, and back-period cleanup are quoted on review. Everything in the list to the right is included — no per-form, per-state, or year-end surcharges.
One price covers the entire service — from setup through audit defense.
Competitor pricing is for comparable full-service tiers. CPA-reviewed payroll is not a service offered by ADP, Paychex, or QuickBooks Payroll at any tier.
Replace bracketed names with real client first name + last initial + business descriptor before publishing.
"The IRS sent us a notice on back-payroll taxes from two years prior and I thought we were sunk. USA Payroll Services pulled the filings apart, found the discrepancy, and rebuilt the paper trail line by line the way the agent needed to see it. The case closed without penalty. The CPA review on every quarter is the reason there was a clean paper trail to defend with."
"I elected S-corp in January and immediately froze — no idea what 'reasonable salary' actually meant, how to run payroll for myself, or which state forms I owed. USA Payroll Services took it from there. Owner salary benchmarked, state registrations handled, quarterly schedule built, year-end already mapped. By the end of the week the whole thing was running on its own."
"I'd been paying myself entirely through distributions for almost two years — no salary, no W-2, nothing. USA Payroll Services audited the setup, restructured it correctly, and we saved close to four thousand dollars in tax exposure the very next year. They also caught two quarters of misclassified contractor payments I didn't know were a problem. It paid for itself before the first quarter was done."
Quotes published with client permission. Client names abbreviated for privacy.
USA Payroll Services is headquartered in Chicago and provides CPA-supervised payroll services to small businesses, S-corp owners, and remote-team employers across the United States.
Chicago metro & Illinois service area: Chicago (Loop, Gold Coast, River North, Lincoln Park, Lakeview, Wicker Park, Logan Square, West Loop, South Loop), Evanston, Oak Park, Naperville, Schaumburg, Arlington Heights, Skokie, Hoffman Estates, Aurora, Joliet, Rockford, Springfield, Peoria, Champaign, Cook County, DuPage County, Lake County, Will County, Kane County.
Nationwide remote payroll: We serve clients in all 50 states — California, Texas, New York, Florida, Pennsylvania, Ohio, Georgia, North Carolina, Michigan, Washington, Massachusetts, Arizona, Indiana, Tennessee, Missouri, Maryland, Wisconsin, Colorado, Minnesota, South Carolina, Alabama, Louisiana, Kentucky, Oregon, Oklahoma, Connecticut, Utah, Iowa, Nevada, Arkansas, Mississippi, Kansas, New Mexico, Nebraska, West Virginia, Idaho, Hawaii, New Hampshire, Maine, Montana, Rhode Island, Delaware, South Dakota, North Dakota, Alaska, Vermont, Wyoming, plus DC.
Specializations: S-corp owner payroll, single-member LLC payroll (with S-corp election), multi-state remote team payroll, 1099 contractor processing, startup payroll, professional service firm payroll, e-commerce business payroll, consulting firm payroll, real estate agency payroll.
USA Payroll Services LLC is a Chicago-based, CPA-supervised payroll and compliance firm focused on protecting business owners with accurate wages, clean filings, and audit-ready records.
We specialize in owner compensation, multi-state payroll, W-2 and 1099 reporting, and penalty-proof deposit schedules. Our process combines CPA review with modern software so payroll runs quietly in the background while you focus on growth.
We design simple onboarding, benchmark reasonable owner salaries, register state accounts when needed, and reconcile every quarter to your ledger. At year-end, we tie W-2 totals to Forms 941 and e-file 1099-NEC with recipient delivery. If an issue appears, we fix it before it becomes a notice.
CPA oversight: Every quarterly filing, deposit, and year-end form is reviewed and signed off on by a Certified Public Accountant on our team before it leaves our office. That review is what makes the "audit-proof by design" promise real — not a marketing line.
Every quarterly filing, deposit, and year-end form is reviewed under the supervision of a Certified Public Accountant before it leaves our office. That review catches the errors that trigger IRS notices.
Technically no — by default, a single-member LLC is a disregarded entity and the owner takes draws, not a paycheck. But that's usually the wrong question. If your net profit is above roughly $50–60K, electing S-corp taxation (Form 2553) and running yourself on payroll can save thousands per year in self-employment tax. We've seen $4K–$15K/year savings on profitable single-member LLCs. Read the full breakdown →
It depends on your state and entity type. Single-state owner-only setups generally take a few business days. Multi-state setups, new S-corp elections, or fresh state-tax registrations typically run one to three weeks — most of that time is waiting on state agencies, not on us. We'll quote a realistic timeline once we know your situation.
Yes. We are based in Chicago and serve businesses in all 50 states, including multi-state and remote-team payroll compliance.
Practical guidance on owner compensation, multi-state rules, and year-end — written for owners, not for accountants.
The default answer is no — but if your profit is above $50K, payroll saves you thousands. Here's the math.
Read the article →How to set an S-corp owner salary that survives an IRS audit.
Read the article →When a single remote hire triggers a new state tax obligation.
Read the article →The 7-question test to classify workers correctly.
Read the article →The reconciliation sequence that catches errors before W-2s ship.
Read the article →Owner-only businesses, S-corps, C-corps, and the rules for each.
Read the article →The federal, state, and local layers — explained without jargon.
Read the article →We'll look at your current setup, flag risk, and quote a realistic timeline and price for what you actually need. No commitment.
📞 (818) 477-8569
📠 Fax: (323) 978-6742
✉️ info@usapayrollservice.com
Monday – Friday: 9:00 AM – 6:00 PM Central
Saturday – Sunday: Closed